CyberOffice for WooCommerce en

Sync from Woocommerce to Dolibarr ERP/CRM

Sync from Woocommerce to Dolibarr ERP/CRM

Cyberoffice the synchronization plugin between WordPress WooCommerce and Dolibarr ERP/CRM

Good to know : We are very happy to bring you our new CyberOffice plugin for WooCommerce. This plugin has already existed for 7 years for Prestashop and on Addons and Dolibarr ERP/CRM Dolistore. It is recognized as the best sellers in its category. Currently installed on more than 3000 sites in production. It will allow you to save a lot of time in the management of your online store and avoid installing many plugins.

What can you do with CyberOffice sync plugin for WooCommerce to Dolibarr ERP/CRM :

The CyberOffice extension (real-time synchronization from WooCommerce to Dolibarr) increases the commercial management performance of a WooCommerce store by connecting it to the Dolibarr ERP/CRM. It automatically synchronizes in real time via webservices all the events carried out on WooCommerce to Dolibarr.

— Categories,

— Products,

— Variations,

— Price,

— Inventory

— Pictures,

— Attributes

— Clients

— Orders

— Invoices

— Payments

— Bank accounts

The CyberOffice extension for WooCommerce can be installed at any time in the life of your WooCommerce store. It is nevertheless recommended to set it up when you have obtained your first sales and that you have mastered the processes of using your online store..

Features

Designations	WooCommerce	Dolibarr
WooCommerce Compatibility	7.4.0
Dolibarr ERP/CRM compatibility		16.x
Compatible with mutual or dedicated servers integrating SOAP
Web Services (automatic)
Synchronization of WooCommerce to Dolibarr
Easy Installation by Plugins
Multi-shops (several independent WooCommerce connected* to a single Dolibarr ERP/CRM)
Categories
Products and variations, Attributes
SKU references
Orders and customers (historical recovery of your choice according to the date)
Invoices based on order history
Stocks (choice of synchronization)
Payments (association to different bank accounts)
Choice of order states and invoices for synchronization
Creation Shipping (editable label), Discount (editable label)
Shop number / Order number / WooCommerce visible in Orders & invoices customer ref
WooCommerce long product description added in extrafield product sheet

How to install the plugin on WordPress and Dolibarr

Take 3 minutes? Information to follow for a perfect installation :

Important to know: Have Soap installed on the server. Disable display_error and debug mode.

WooCommerce

1-Find the module in Plugins

Plugins / add new in the search bar indicate CyberOffice

Plugins / add / cyberoffice

2-Configuring the CyberOffice plugin

Settings to access the configuration

Numbers	Descriptions	Details
1	Test connection	All checkmarks must be green for the module to work properly
2	CyberOffice Infos	Follow the different steps to correctly install the files on Dolibarr ERP/CRM
3	Webservice key	This security key is to be copied in Dolibarr
4	Key	Copy here key generated in Dolibarr (Dolibarr/webservices module)
5	Dolibarr path	Copy the full url of Dolibarr
6	Dolibarr authentification	This is the Dolibarr (Super Admin) connection login (ID) and the corresponding password. (Do not indicate the email address)
7	Entity	Put 1 by default, if you are in multi companies choose the corresponding id
8	Warehouse	Index (id) of the warehouse used (displayed in the Dolibarr url)
9	Default language	Choose the language used
10	Status to synchronize	It is the chosen statuses that trigger the synchronization of orders and invoices in Dolibarr. Those by default "Pending payment", "Progressing", "On hold", "Completed" correspond to 99% of uses, if you don't know, leave them configured like this. If you check them all, there will be permanent synchronizations in Dolibarr at each stage of orders and invoices.
11	Prefix	If your WooCommerce products do not have a reference (SKU) put the prefix you want to identify your products in Dolibarr. If all your products have a reference in WooCommerce put {ref} they will be taken over and used in Dolibarr.
12	Save changes	Save your configuration by clicking on the button.

All checkmarks must be green

Complete all fields

Synchronization statuses

3-Follow instructions CyberOffice infos

Numbers	Descriptions	Details
1	Install the module under Wordpress Woocommerce	Dans le back office click on plugins / Add and search for cyberoffice
2	Download the module_cyberoffice.zip unzip it, and place the "cyberoffice" directory and its content at the root of Dolibarr at the same level as the main directories of Dolibarr. (Do not use custom)	Download the module_cyberoffice.zip unzip it, and place the "cyberoffice" directory and its content at the root of Dolibarr at the same level as the main directories of Dolibarr. (Do not use custom)
3	Under Dolibarr: Activate the webservice (API/WEB SERVICES SOAP server) and generate the key (home-configuration-modules-modules interfaces-webservices) Activate the CyberOffice module	Copy the webservices key and paste it in the KEY field in the module in WooCommerce and copy the security key of the module in WooCommerce in the "webservice key of the shop" area of ​​the module in Dolibarr
4	Under WordPress: Configure the extension. All fields must be completed	See point 2 above "Configuring the CyberOffice plugin"
5	Everything is ticked green? Your synchronization is operational	You must imperatively have all the green ticks for the extension to be functional.
6	Initialize the database "Category" and "Product"	To be performed in order as indicated in the "Initialization" procedure in the extension. Categories are essential for product synchronization.
7	Optional: You can synchronize your existing orders and customers	In the CyberOffice tool choose a start and end date to synchronize the history of customers and orders.

CyberOffice Installation Instructions

Point 6 : Initialization: Depending on the number of categories or products, the synchronization delay will be more or less long, you must wait for the response from the server which will be of type: Response batch1: sent. (in case of timeout, perform synchronizations by slice).

Initialization of categories and products and orders

Point 7 : Synchronize existing orders on WooCommerce before installing the module. Customers and orders will be synchronized at the same time.

WooCommerce Server Information

Number	Descriptions	Details
8	cUrl extension must be available on your server	cURL must be active on the server for the module to work
9	Soap extension must be available on your server	SOAP must be active on the server for the module to work
10	default_socket_timeout : 60	Current value for the correct operation of the module*
11	max_execution_time : 165	Current value for the proper functioning of the module and its installation by the wizard*
12	memory_limit : 512M	correct functioning of the module*
13	display_error : 1	Must be switched to OFF (1) imperatively for the proper functioning of the webservices.

*The value may be higher but certainly not lower

Server connection

How sync status work

Choose which status will trigger the synchronization of orders, invoices and payments to Dolibarr. If you don't know, leave the default values ​​that will work in all cases.Trigger status synchronization of orders and invoices on Dolibarr

Trigger status synchronization of orders and invoices on Dolibarr

Dolibarr ERP/CRM

Dolibarr ERP/CRM module

1-Download and unzip the module_cyberoffice.zip file and place its content at the root of Dolibarr at the same level as the main directories of Dolibarr

Do not install in the Custom directory. Do not use the installer, but install at the same level as the main directories of Dolibarr

2-Activate Webservices module, copy key in WooCommerce

Key to copy in the CyberOffice plugin on WooCommerce (key field)

3-Activate the CyberOffice module and the categories (in multi-module tools)

Enable CyberOffice module and categories

-Activate the services module

Activate the services module on Dolibarr

4-Automatic creation of discounts and shipping

If the services are not created, you must switch the CyberOffice module to Off then On. This restarts the creation of services. Only the labels can be modified according to your needs

Only the labels can be modified according to your needs

5-Copy here the webservices key generated in Dolibarr

Copy the key generated in the CyberOffice module in the KEY field of the plugin on Woocommerce

Copy the key in the CyberOffice plugin in the KEY field

CyberOffice KEY field on WooCommerce

6-Copy the Webservice key (security) generated in the CyberOffice plugin on WooCommerce in Dolibarr

Copy the WooCommerce webservices key into the module on Dolibarr

CyberOffice webservice key in WooCommere to copy to the Cyberoffice module in Dolibarr

7-Check if the warehouse is created

Create a warehouse if it does not exist

-Identify your ID to inform it about Woocommerce

The Dolibarr warehouse ID is indicated in the URL

8-Check if the VAT rates are identical to those of WooCommerce

Woocommerce VAT rates must be present in Dolibarr.

9-Synchronization of stocks and setting of the decrementation method

In the CyberOffice module of Dolibarr set the "Stock synchronization" option to YES

Choose the stock decrement corresponding to your organization

10-Associate payment methods with bank accounts (once the WooCommerce database is linked)

Associate payments with bank accounts

CyberOffice Module Dashboard

The features accessible from the dashboard

Clients :

Synchronization of client's language (pdf translation)

⛔Not available for WooCommerce

Force the name to uppercase

YES/NO

Products :

Stock Synchronization

YES/NO: This function allows you to synchronize or not the indicated stocYES/NO: This function allows you to synchronize or not the indicated stocks of Woocommerce products.ks of Woocommerce products.

Do not sync descriptions

YES/NO : This function allows you to synchronize or not the descriptions

UseVariant

YES/NO : This feature allows you to synchronize WooCommerce variations in the "PRODUCT VARIANTS" module of Dolibarr

Oders :

1 discount line per Prestashop discount

YES/NO : Create a discount line by PrestaDiscount

Creation of a PrestaDiscount reduction per line

Synchronization of Prestashop ref with the order reference

YES/NO : Woocommerce order numbering is synchronized in Dolibarr at the order number level.

Synchronization of Prestashop ref with the customer reference

YES/NO : The numbering of Woocommerce orders is synchronized in Dolibarr at the Ref.Customer level

Invoices :

Provision of the download link on Prestashop

YES/NO : Provision of the Dolibarr invoice in the download link in the WooCommerce customer area.

Dolibarr invoice available in Woocommerce

Dolibarr invoice downloaded from WooCommerce customer area